Terms & Conditions

Warsaw Model United Nations 2026 — Conference Terms and Conditions

01.General Rules

English is the official language of the Conference. All debate, speeches, written submissions, and official communications must be conducted in English.
Delegates and Chairpersons are expected to maintain professional, respectful, and diplomatic conduct throughout the entire duration of the Conference.
All participants must comply with the decisions and rulings of the Secretary-General and the Secretariat. Their decisions are final.
The Secretariat reserves the right to remove any participant from the Conference for misconduct, at its sole discretion, without refund.
Participants are responsible for their own behaviour both inside and outside official conference sessions during the event.
The use of mobile phones or other personal devices is prohibited during formal committee sessions unless explicitly permitted by the Chair.

Western business professional (also referred to as Western business attire) is the required dress code for all formal committee sessions and the Opening/Closing Ceremonies.
Casual attire may be worn at designated social events unless otherwise specified.
National dress and traditional attire are permitted at the discretion of the Secretariat when worn as a representation of the delegate's assigned country.
The Secretariat reserves the right to refuse entry to sessions for participants not adhering to the dress code.

Registration is only confirmed upon receipt of full payment of the applicable conference fee.
Each delegate must register individually through the official mymun.com platform.
Participants must be at least 16 years of age at the time of the Conference.
Delegates are responsible for ensuring the accuracy of all information provided during registration.
The Secretariat reserves the right to reject applications without providing a reason.
Committee assignments are made at the sole discretion of the Secretariat and are final.

Registration fees are non-refundable once payment has been processed, except in cases where the Conference is cancelled by the organizers.
In the event of Conference cancellation by the Secretariat, participants will receive a full refund of all fees paid.
Participants who withdraw from the Conference after registration are not entitled to a refund under any circumstances.
The Secretariat is not responsible for any travel, accommodation, or other costs incurred by participants in connection with the Conference.

All position papers and written submissions must be the original work of the submitting delegate.
Plagiarism in any form is strictly prohibited and will result in immediate disqualification from awards.
Position papers must be submitted via the mymun.com platform by the deadline set by each committee's Chairperson.
Failure to submit a position paper by the stated deadline will result in ineligibility for any MUN award.
Delegates must present a Policy Statement at the beginning of their committee session as directed by the Chair.

By registering for the Conference, participants consent to being photographed and/or filmed during the event.
Photos and videos may be used by WawMUN for promotional and archival purposes, including on the WawMUN website and social media channels.
Participants who do not consent to photography must notify the Secretariat in writing prior to the start of the Conference.
Participants may not publish, distribute, or share any recordings or photographs taken at the Conference without prior written consent from the Secretariat.

Participants are responsible for arranging their own travel and health insurance for the duration of the Conference.
WawMUN and Stefan Batory High School accept no liability for loss, injury, illness, or damage to personal property sustained during the Conference.
Participants with medical conditions or dietary requirements should inform the Secretariat prior to the Conference.
Any participant found to be under the influence of alcohol or illegal substances during the Conference will be immediately removed without refund.
The Secretariat reserves the right to seek emergency medical assistance for any participant at the participant's own expense.

Personal data collected during registration is processed in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR).
Personal data is collected solely for the purpose of conference administration and will not be shared with third parties without consent, except where required by law.
Participants have the right to access, correct, or request deletion of their personal data by contacting the Secretariat at wawmun2026@gmail.com.
By registering, participants consent to the processing of their personal data for the purposes described above.
Data will be retained for a maximum of two years following the Conference, after which it will be securely deleted.

The Secretariat reserves the right to amend these Terms and Conditions at any time. Participants will be notified of any material changes via email.
Continued participation in the Conference following notification of changes constitutes acceptance of the revised terms.
In the event of a conflict between these Terms and Conditions and any other documentation, these Terms and Conditions shall prevail.

Last updated: June 2026 For questions: wawmun2026@gmail.com